Raising visibility of Euro-BioImaging at Node hosting institutions
Within the framework of the EVOLVE Project, Euro-BioImaging would like to invite our Node institutions to collaboratively organise strategic events to raise the awareness of imaging technologies, international collaboration and Euro-BioImaging overall.
Background
The EVOLVE project is a Horizon Europe project, co-funded by the European Commission, with the aim to support the development of Euro-BioImaging and strengthen relations with its stakeholders. One key stakeholder group with whom we aim to strengthen relations in the EVOLVE project is Node hosting institutions and the associated local research community. We would like to invite our Nodes and their hosting institutions to work with us to organise strategic events within the framework of the EVOLVE project. We believe co-organising events together with our Nodes, focusing on key audiences such as the local scientific community, will be very effective in raising the awareness of imaging technologies, international collaboration, and Euro-BioImaging overall.
This work is made possible by funding from the European Union as part of the EVOLVE project.
Call Conditions
Activities supported: This call will support events organised in collaboration with Node staff to engage with the research community. Events may be face-to-face or hybrid and should be designed to involve the local hosting institute and the local community. The target audiences for the events supported in this call is the scientific community (i.e. PIs, PhD and Master’s students, colleagues from other departments, early career researchers, etc) including institutional leadership (i.e. Deans, Grants offices, International Relations). Our independent evaluation committee will seek to select events that demonstrate the important role that imaging technologies and international collaboration play in supporting excellent science and the event’s ability to mobilise the target audience and raise the visibility of Euro-BioImaging ERIC.
Applicants: Applicants must be working at a Euro-BioImaging Node or associated with the communications department or equivalent department of a Node hosting institution. Each proposal must identify a key contact who would be responsible for the event. A letter of commitment (Template available here) to carry out the event with support from EVOLVE is required from a senior manager or director as a part of the proposal.
Budget: A total of 8,500.00 Euros is available. Applications may request up to 3,000 Euros in support from EVOLVE, although applications with smaller scopes requesting commensurate smaller budgets are encouraged in order to support the most events possible. Funding may be used for printing of communications materials, paying for goodies, or other giveaways needed for the event, and catering, Audiovisual (A/V) or room rental costs. If you have other ideas or needs for your event, please reach out to us ahead of the deadline so we can discuss in a timely way if they would be eligible for reimbursement/funding within the scope of this call. Evidence for costs must be provided in the form of bills for direct costs and/or invoices for reimbursement. Anything that is to be reimbursed or paid in full needs to be accompanied by a receipt. Banking information of the account to be credited must be provided. Receipts must include the VAT number of the service provider. For events with registration, a GDPR-compliant attendee list must be provided.
Duration: Events must be carried out by 30 December 2026 at the very latest. All project proposals must include a timeframe, even if tentative. Completed events must provide a full report (including photos, links to social media posts, proof of goodie/app/game creation) to the Euro-BioImaging Communications Team within one month after the conclusion of the event.
Proposals: To submit your proposal, please click here.
Deadline: Proposals must be submitted by 1 December 2025 at 5 pm CET. Decisions on funding are expected by December 15, 2025.
Assessment and Selection
Proposals will be evaluated by the EVOLVE Event Selection Committee formed by Euro-BioImaging Hub staff and Euro-BioImaging Scientific Ambassadors. The Committee will evaluate the proposals according to:
- Value to Euro-BioImaging/EVOLVE to raise visibility with institutional leadership
- Value to Euro-BioImaging/EVOLVE to recruit potential new users within the Node research communities
- Event impact (consequent to its scale)
- Ability of the event to mobilise the target audience and spread relevant messages about imaging and international collaboration, as well as Euro-BioImaging ERIC
Furthermore, a distribution throughout Europe and diverse subgroups of target audiences will be considered as part of the overall scope of the Events programme.
For more information on the call, please contact communications@eurobioimaging.eu.
This work is co-funded by the European Union under the EVOLVE project.
